EGYPTIAN COMPANY CONTRACTING & TRADING
ECCT Safety and Security policy
ECCT Mission and Vision Statement
ECCT works in one of the third world countries with an eye to reach a behavior as a company working in the first world countries, one of our main objective is to provide our staff and the surrounding community with a high level of safe work environment.
ECCT recognizes that construction work is often performed in unstable and potentially dangerous environments and has therefore created this safety and security statement with a view to maintaining the safest possible working conditions.
ECCT believes that staff comprises the most important resource. Effective safety and security policies and procedures are designed to ensure that the works can continue even in challenging environments.
ECCT believes that safety and security exist when staff is enabled to pursue their tasks without undue risk to health or life.
Coverage of this policy
This policy covers all staff employed by ECCT including staff and their dependents, independent sub-contractors, official non-employee visitors and all others affected by our activities.
2. Authority and responsibility for Safety and Security
- Staff members at all levels have the authority and responsibility to improve safety and security procedures wherever these are inadequate. In order to ensure that the security guidelines are successful there must be clear delimitation of responsibility at every level of the Company. All staff should comply with the ECCT Code of conduct and should not behave in any way that could present a risk to themselves, others or the Company. Failure to follow security guidelines and procedures may be treated as a disciplinary matter.
- Irrespective of the Company’s judgment of risks in a particular situation, any staff member may decline to work in an insecure area, and may withdraw, having first informed their manager.
- All managers are responsible for the security of the staff they manage, and are, in turn, under the responsibility of their line manager. This responsibility follows the line management structure with ultimate responsibility resting with the board of trustees. The manager is responsible for managing staff security, including: delegating security management tasks; ensuring an appropriate security management system and plan is developed; inducting/briefing all new staff and visitors on the security situation and security measures. Security management is demanding and adequate time must be allocated to it.
- The HSSE Engineer has overall responsibility for safety and security. Policy and Standard Operating Procedures will be determined through a consultative process between Projects Manager and The HSSE Engineer.
The HSSE Engineer will determine the extent and nature of the overall policy. Projects’ Managers have authority and responsibility to design and implement operating procedures deemed appropriate to specific environments.
- In addition to reviewing and monitoring this policy the HSSE Engineer will provide guidance and assistance to Projects’ Managers whom are charged with developing local safety and security plans on specific issues that are pertinent to that context.
- The safety of members of the public and other contractors is considered at all times whilst onsite. Any work area that could place others at risk due to the Company’s activities will be closed off by appropriate means (e.g. safety signage, bollards, tape, hoarding) in order to restrict access.
- Employees will always familiarize themselves with client procedures when first attending site, in particular general site access, emergency procedures and high risk work activities including permit to work systems. Clients site procedures and specific instructions will be followed at all times.
3. Risk Rating System
All projects are rated according to the assessed level of risk. The risk rating categories will be made available to all Projects’ Managers. Projects Security Plans will be designed in the context of the assigned risk rating for that location. Security Plans will be flexible enough to cope with changes in risk ratings from time to time.
During the preparation of projects’ proposals, estimators will include costs associated with safety and security.
All staff will have access to personal security training. This training will be coordinated through the HSSE Engineer. HSSE Engineer will attend site training events and will be expected to ensure field based training occurs for all field staff.
In order to meet the legal requirements of the Safety Regulations the company will communicate and consult with all employees on the following issues:
- The content of this policy
- Any rules specific to a site or job.
- Changes in legislation or working best practice.
- The planning of Health and Safety training.
- The introduction or alteration of new work equipment or technology.
This communication and consultation will take place directly with the employees via regular safety meeting, tool-box talks, e-mails and memo’s posted on the staff notice board.
7. Performance Management
Performance objectives and reviews should include management of security. This can be at the individual level, i.e. displaying awareness of personal security issues the impact of own actions on the security of self, others and Company. It can also be more formal in terms of the safety and security remit of the specific role that is being undertaken.
8. Insurance Cover
ECCT provides insurance for all employees that cover accidents and semi/complete disable in-addition that provide continuous support after retirement. Also ECCT provide insurance for every project that cover labors working the project.
9. Welfare Facilities
Wherever possible arrangements will be made with the Client and/or Principal Contractor for the use of Welfare facilities at sites under their management, otherwise it’ll be provided by ECCT. As a minimum the following requirements will be adhered to:
- Toilet/washing facilities accessible on site
- Eating/rest facilities accessible on site
10. Security Management Plan
Each Safety Officer will have a written security management plan. This plan will comprise all the key elements of safety and security listed below. The security plan will be approved by the HSSE Engineer and will be reviewed on an annual basis, or more frequently as the context warrants.
The security plan will be designed using both local and international sources being sure to make maximum use of local knowledge and expertise.
11. Components of a Field Safety and Security Management Plan
Each Project Security Plan will include the following key points. The Officer of Security will assist in determining specifics of each section if requested.
Line of Authority
Security Strategy. (Protection, Deterrence or Acceptance?)
Personal Safety and Security
- Residential arrangements
- Specific security concerns for women
Standard Operating Procedures
- Site and working areas’ safety / security
- Handling cash
- Document security
- Incident reporting
- (where appropriate)
- Contingency plans (Medical emergency, Evacuation plans, Landmines and bombs, Natural disaster)
- Trauma Prevention
Some of the above key points are detailed herein under:
I. Method Statements
Formal method statements (safe working procedures) will be prepared in writing where the risk is particularly high. The method statements will provide site specific information on the task to be undertaken including site set up, chain of responsibility and will detail a clear sequence of work that would be followed in order to undertake the given task safely.
II. Reporting incidents
All security incidents must be reported immediately to the safety officers, who are required to report serious incidents to their line manager and up to GM. Incident analysis must be undertaken, after the immediate event has been dealt with, to determine why the incident happened and how it could be prevented or managed more effectively in the future. Serious incidents are incidents causing the following injuries:
- Any work related injury that leads to an employee being absent from work for more than 3 working days.
- Fracture other than to fingers, thumbs or toes;
- Dislocation of the shoulder, hip, knee or spine;
- Loss of sight (temporary or permanent);
- Chemical or hot metal burn to the eye or any penetrating injury to the eye;
- Injury resulting from an electric shock or electrical burn leading to:
- Unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours;
- Any other injury: leading to hypothermia, heat-induced illness or unconsciousness; or requiring resuscitation; or requiring admittance to hospital for more than 24 hours.
- All accidents / incidents will be investigated by senior management and any action taken as a result of an investigation will be formally recorded.
III. Work Equipment
Before new equipment is introduced into the working environment, an assessment will be made by the Safety Officer in order to ascertain that the equipment is suitable for its intended use.
No employee will use work equipment for which they have not received specific training.
No employee will knowingly misuse work equipment or remove any guards that are in place to minimize a specified risk.
All work equipment will be maintained and inspected at suitable intervals either internally by a competent person or by specialist external companies. The frequency of work equipment maintenance or inspection will be based on manufacturer’s guidance and industry best practice. Any maintenance / inspections undertaken on company equipment will be formally recorded with a hard copy left on file.
If any faults or damage are found on any equipment, stop using the work equipment and report the fault to your Site Supervisor.
IV. Personal Protective Equipment (P.P.E.)
Appropriate personal protective equipment will be issued to employees as and when necessary for work activities.
Training will be provided for employees on the safe use, storage and maintenance of the relevant equipment before issue and a written record detailing what PPE has been issued will be signed by the employees on receipt of the equipment and the hard copy kept on file.
Employees have a legal duty to wear PPE as specified in relevant site rules, risk assessments and method statements.
Any defects or malfunction of PPE must be reported to the Safety Officer.
V. Hazardous Substances
The risks associated with hazardous substances are considered for all work activities. Alternative less harmful substances are used wherever possible. In case of risks to health, PPE is provided and used by employees, and health surveillance undertaken where necessary.
Before any hazardous substances are used during a work process, a material safety data sheet (MSDS) will be requested from the supplier and an appropriate assessment made of the risks from that substance undertaken by the Health and Safety Officer. An inventory of all substances and materials hazardous to health is held at head office.
VI. Fire Safety & Emergency Procedures
It is the Company’s policy to take account of fire hazards in the workplace. All employees have a duty to conduct their operations in such a way as to minimize the risk of fire. This involves compliance with the Company’s no smoking policy, keeping combustible materials separate from sources of ignition and avoiding unnecessary accumulation of combustible materials.
Site Supervisors are responsible for keeping their operating areas safe from fire, ensuring that their staff is trained in proper fire prevention practices and emergency procedures.
The person with responsibility for the maintenance and testing of fire alarms and firefighting equipment is: Simon Outing
In the event of the fire alarm being activated, or in any other emergency situation (e.g. bomb scare), all employees must leave the building by the nearest available exit and assemble at the designated assembly point.
VII. Manual Handling
Manual handling risks are considered prior to each work activity. The method of work is adapted to minimize manual handling risks wherever possible, including use of alternative lifting and carrying methods. Our employees are advised not to manually handle loads which they feel incapable of moving safely.
VIII. First Aid
Adequate first aid provision will be made at every place of work occupied by the Company. Each first aid box shall be suitably marked and be easily accessible to all employees at all times when they are at work.
- Office – the first aid box is located at: Rest Room on Wall
- Qualified First Aider / Appointed Person: Ms. Iman Badawy.
- On Project Sites: wherever possible arrangements are made with clients/principle contractors to use their first aid facilities. Where this is not possible, a member of the project team will nominated as the appointed person for first aid and a first aid box supplied, which will contain adequate supplies for the total number of employees on site.